Faculty and Staff Issues

Department chairs have many responsibilities related to their faculty and staff. Some useful information and needed forms are provided here. In this context, also see Policies and Record-keeping.

Queens College Office of the Provost Information on Personnel Practices and Procedures

Draft faculty manual

Procedures for chairperson election; form stating no election is required; form certifying election (in Word)

Procedures for workload reports for full-time faculty

1996 memo on faculty workload at Queens College

Full-time faculty must complete Multiple Position reports

See this letter. The current reporting form from the University is here. Note that it is an editable pdf file, so you can type the needed information into the form, print it, and sign it. You can also save the edited form on your computer so you only need to type changes in the information next year.
The CUNY policy on multiple positions is described in this statement and memorandum; see also the summer assignment reporting form.

Faculty hiring

Here's a flow chart which describes the process
- See particularly the basic offer letter and the separate additional letter if the offer includes extras
Please note the procedures for payment of recruitment expenses
Authorization to Search and Authorization for Appointment or Placement on Payroll forms, on Human Resources website along with other useful forms and information.
Policy on the hiring of ABD (all but dissertation) faculty candidates
Policy on reassigned time for untenured professorial appointments since 2001 October 1
Mentors for new regular faculty
Application for instructional position, in html, Word and WordPerfect
CUNY policy on substitute appointments and subsequent clarification

Adjunct faculty

Adjunct instructional staff policy on workload and waivers of article 15.2 and examples of waiver requests
Duties of adjuncts with additional hour
Guidelines for initial step placement

Policy on workload averaging over multiple academic years

Report on Faculty Scholarship

Faculty scholarship for 2006 should be reported by May 1 as described here.

Queens College Institutional Review Board (IRB)

Faculty Leaves and Scholar Incentive Awards

Information on Fellowship leave and award applications
Application for special leave of absence without pay

Full-time faculty and CLT's: reappointment, promotion, and tenure

Board statement describing policy on evaluation of faculty for reappointment, promotion, and tenure (effective 1976 January 1)
Board resolution of 1967 and accompanying Kahn memo of 1950
CUNY policy on P and B personnel procedures
Model reappointment letters
A few suggestions for clarification - 2003 December
Divisional Advisory Committees' ratings for tenure and promotion
Promotion
- Memo to Deans and Department Chairs (Schedule Spring 2007)
- Procedures
- Instructions for department secretaries
- Form F, in Word and WordPerfect
- Sample letter to candidates not recommended for promotion by their department:
  - From Assistant to Associate, in html, Word and WordPerfect
  - From Associate to full Professor, in html, Word and WordPerfect
- Sample reviewer letter, in html, Word, and WordPerfect
Tenure and Certificate of Continuous Employment (CCE)
- Memo to Department Chairs (Schedule Fall 2007)
- Procedures
- Instructions for department secretaries
- Form E (used for tenure) in Word and WordPerfect
- Form G (used for CCE) in Word and WordPerfect
- Sample letter to candidates not recommended for tenure by their department, in html, Word and WordPerfect
- Sample letter to candidates not recommended for CCE by their department, in html, Word and WordPerfect
- Sample tenure reviewer letter, in html, Word, and WordPerfect
- Sample CCE reviewer letter, in html, Word, and WordPerfect