Payment of recruitment expenses

 

At present, the College provides up to $1100 per faculty search for advertising and travel, as described in this memo. Keep all receipts for ad placement, travel expenses, and other recruitment costs, and provide these to your dean as soon as possible. While the candidates are still on campus, have them fill out and sign a travel voucher, including their Social Security Number, and provide you with their receipts. If some receipts are pending, ask the candidates to send them to you as soon as they return home. Candidates should pay their hotel bills themselves and list the expense on their travel vouchers, as the State does not pay third-party providers. (In other words, the name on the check must be that of the person for whom the expense is paid.)

 

The dean submits receipts to the provost’s office, which pays them. Deans should ensure that are forwarded to the provost's office in a timely manner. If invoices are received promptly, possible errors can be corrected and items can be processed before the end of the fiscal year. The very latest date should be the end of May, as any invoices received after that might have to be paid from your non-tax-levy funds.

 

Common errors which delay payment include:

- Late submission of invoices.

- Missing receipts for travel expenses, meals, etc.

- Hotel bills paid by third parties.