Retention Time for Selected Department Records

University’s Record Retention Table, 2007, pg 60- 61

Description of Record	Retention Time
Course listing created for administrative convenience, containing department list of classes	0 after superseded or obsolete
Course syllabus	6 years or after no longer needed by college or university, whichever is longer.
Grade book or listing including class number and title, location date and time class meets, student attendance, test grade, grade and final grade	2 years
List of students majoring in a field of study	0 after superseded or obsolete
Class Schedule including class title, location, dates, and time of meeting	6 years
Examination questions, completed examination papers and answer sheets, and term papers	1 year after course completed
Student evaluation of course instructor	3 years
Radiation use log including student name, date, film size, quantity, screen, and length of time in laboratory	4 years after graduation or date of last attendance
Records of hypodermic syringes and needles acquired for educational use, including records of need, purchase, inventory, destruction, loss of theft	6 years

See the full text of the new CUNY Records Retention and Disposition Schedule.

See the Table of Contents.

See the Index.

See the Search function, which allows users to choose among natural language, guided and command searches of different documents on the site, including the new Schedule.

See the CUNY’s new Records Management Policy Advisory, issued 2007 September 21st