INFORMATION FOR PAPER PRESENTERS Please note that each paper has been assigned a 30-minute slot, which will be tightly timed. Plan for a 20-minute presentation followed by 10 minutes of discussion. The auditorium will be equipped with overhead transparency, slide and data projectors. Please let us know, no later than March 10, if your presentation requires other special arrangements, and we will try to accommodate your needs. For readability, lettering on overheads must be at least 20-point bold (or equivalently, letter height 5 mm, 3/16 inch). This is important, since the auditorium is quite large. Assistants at the conference will distribute handouts at the beginning of every session. When you register, please let the organizers know if you will be using a handout. Note that the conference will have no copying facilities on-site; it is the author’s responsibility to provide sufficient copies. There are copying services close to CUNY Graduate Center (e.g., Kinko's, 191 Madison Avenue, between 34th and 35th Streets). We anticipate that some 300 participants will attend the conference.
HOW TO CONNECT TO THE DATA PROJECTOR Presenters who wish to use an electronic presentation to provide audio-visual support for their spoken presentation can do this in either of two ways: 1. Recommended Way (In-House System) You will have access to a desktop PC, and will be able to use the keyboard, the mouse, or a remote pointer to control your presentation from the podium. The linked data projector has 1024 x 768 native resolution. Relevant aspects of the PC's configuration are below. - Software
- Windows XP Pro operating system
- Office XP Suite 2000 (including PowerPoint)
- Internet Explorer 6
- Macromedia Flash, QuickTime, Real Player 10, Windows Media Player 10
- Adobe Acrobat Reader 7.0.1
- Standard fonts (those routinely issued with Office 2000)
- Hardware
- USB drives
- CD-ROM drive
- 250 MB internal ZIP drive
- 3.5" floppy drive
- Ethernet connection via CUNY Graduate Center’s network
An identically configured Dell computer will be available outside the auditorium, to allow presenters to pre-test their presentations. 2. Alternative Way You need not use the Graduate Center’s in-house computer setup, if you strongly prefer to use your own laptop. If you choose this alternative, you will link your laptop to the data projector via a KVM MultiBox (video-switch) that will be set up nearby. You must set up your hardware connection in advance (i.e., during the break preceding your time-slot) and, at the start of your presentation, flip a switch on the multi-box to select input from your laptop. What’s the difference, Recommended Way versus Alternative Way? Crucially, the MultiBox is a video-switch but not an audio-switch. Under Option (1), any audio file that is called by your PowerPoint presentation will automatically be played through the house speakers. This does not happen under Option (2); rather, you will need to physically establish a cable link. The cable will be on hand, but it will be your job to make the connection (and to return it to its original configuration when your presentation is over). Also note that an Ethernet connection will not be available if you use your own laptop. GENERAL ADVICE ABOUT YOUR PRESENTATION In preparing your presentation, we suggest you adhere to the following: - Remember to bundle into your PowerPoint file any linked files, as well as any non-standard fonts and/or fonts with non-standard characters, if you want to avoid an unhappy mid-presentation surprise. For fonts and characters, this is done by selecting the "Embed True Type" option when saving the PowerPoint file. The procedure for embedding linked files varies based on the version of the software.
- We cannot guarantee speedy or reliable access to the network, which unfortunately tends to be slower during high traffic hours and is prone to random failures. We recommended you use "offline" files during presentations, and contemplate Internet-based presentations only as a back-up.
- All presenters who plan to use the data projector for their presentation are strongly urged to test their files, well prior to the session. (A note for Thursday morning’s speakers: The technician will be on-hand from 8:00 a.m.). Should some glitch arise to delay the start of a your paper, reflecting something other than a wholesale failure of the in-house system, the time to fix the problem can only come from your allotted talk time.
APPEARANCE OF YOUR DISPLAY LEGIBILITY: Plan your use of font sizes and contrast levels with legibility in mind, for your audience’s sake. Our auditorium is large enough to seat some 390 people, and is well-lit. Few audience members will have come equipped with binoculars.- NO SURPRISES: Always remember to bundle into your PowerPoint file any linked files, as well as any non-standard fonts and/or fonts with non-standard characters (see above).
- AESTHETICS: Certain types of dancing baloney can be a dreadful distraction from your intended message. But hey! ... It’s your call.
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