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Please note that each
paper has been assigned a 30-minute slot, which will be tightly timed.
Our plan is to have 20-minute presentations followed by 10 minutes of
discussion.
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The
auditorium will be equipped with overhead transparency, slide and data
projectors. Please let us know if your presentation requires other
special arrangements, and we will try to accommodate your needs.
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For readability, lettering
on overheads must be at least 20-point bold (or equivalently, letter height
5 mm, 3/16 inch). This is important; our new auditorium is large!
(Also, less cave-like than the old one).
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Assistants at the
conference will distribute handouts at the beginning of every session.
When you register, please let the organizers know if you will be using a
handout. Note that the conference will have no copying facilities
on-site; it is the author’s responsibility to provide sufficient copies.
There is a copying service close to CUNY Graduate Center (Kinko’s, on
Madison Avenue between 34th and 35th Streets). We anticipate that some
250 participants will attend the conference.
Presenters who wish to use an electronic
presentation to provide audio-visual support for their spoken presentation can
do this in either of two ways:
1. Recommended Way (In-House System)
You will have access to a Dell GXI Tower
computer, and will use a keyboard and mouse at the podium during your
presentation. The linked data projector has XGA 1024 x 768 native
resolution. The Dell computer has the following specifications:
- Windows NT
- Microsoft PowerPoint 2000
- Internet Explorer 6
- Macromedia Flash, QuickTime
- Standard fonts (those routinely issued with
Office 2000)
- 3.5" 1.44 MB floppy disk drive
- CD-ROM drive (multi-read)
- 100 MB ZIP drive
- Ethernet connection via CUNY Graduate Center’s
network
An identically configured Dell computer will be
available outside the auditorium, to allow presenters to pre-test their
presentations.
2. Alternative Way
You need not use the Graduate Center’s in-house
computer setup, if you strongly prefer to use your own laptop. If you
choose this alternative, you will link your laptop to the data projector via a
KVM MultiBox (video-switch) that will be set up nearby. You must set up
your hardware connection in advance (i.e., during the break preceding your
time-slot) and, at the start of your presentation, flip a switch on the
multi-box to select input from your laptop.
What’s the difference, Recommended Way versus
Alternative Way?
Crucially, the Multi-Box is a video-switch but not
an audio-switch. Under Option (1), any audio file that is called by your PPT
will automatically be played through the house speakers. This does not
happen under Option (2); rather, you will need to physically establish a cable
link. The cable will be on hand, but it will be your job to make the
connection (and to return it to its original configuration when your
presentation is over).
Also note that an Ethernet connection will not be
available if you use your own laptop.
In preparing your presentation, we suggest you
adhere to the following:
- Remember to bundle into your PowerPoint file
any linked files, as well as any non-standard fonts and/or fonts with
non-standard characters, if you want to avoid an unhappy mid-presentation
surprise. For fonts and characters, this is done by selecting the
"Embed True Type" option when saving the PowerPoint file.
The procedure for embedding linked files varies based on the version of the
software.
- We cannot guarantee speedy or reliable access
to the network, which unfortunately tends to be slower during high traffic
hours and is prone to random failures. We recommended you use
"offline" files during presentations, and contemplate
Internet-based presentations only as a back-up.
- All presenters who plan to use the data
projector for their presentation are strongly urged to test their files,
well prior to the session. (A note for Thursday morning’s speakers: The
technician will be on-hand from 8:30 a.m.). Should some glitch arise to
delay the start of a your paper, reflecting something other than a
wholesale failure of the in-house system, the time to fix the problem can
only come from your allotted talk time.
LEGIBILITY
Plan your use of font sizes and contrast levels with legibility in mind, for
your audience’s sake. Our auditorium is large enough to seat some 350
people, and is well-lit. Few audience members will have come equipped with
binoculars.
- NO SURPRISES
Always remember to bundle into your PowerPoint file any linked files, as
well as any non-standard fonts and/or fonts with non-standard characters (see
above).
- AESTHETICS Singing/dancing
hamster displays and, say, applause tracks can be a dreadful distraction
from your intended message. But hey! ... It’s your call.
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